Must-Have IT Hardware For Nonprofit Organizations In 2025

Nonprofit organizations are driven by their mission to make a positive impact in their communities, but they often face the challenge of operating on tight budgets. Every dollar must be wisely spent to support the cause, and when it comes to technology, careful consideration is required. The right hardware can make a huge difference in the efficiency of operations, but overspending on expensive, unnecessary equipment can leave little room for other crucial needs. So, what computer hardware should nonprofits invest in to maximize value without compromising on their mission?

Here are the must-have IT hardware for nonprofit organizations in 2025. 

Powerful desktops or laptops

Choosing the right desktop or laptop is critical for nonprofits. You want a computer that offers enough processing power, RAM, and storage to handle your organization’s daily tasks without overspending. With various computer models and price points available, the decision often comes down to balancing current budget constraints with future needs. 

One option is purchasing the previous year’s model, which often comes at a significantly lower price than the latest release but still offers solid performance for most tasks. Alternatively, if your nonprofit relies on faster and more intensive tasks such as video editing or data analysis, purchasing the latest models can future-proof your organization for up to five years, as these offer faster processors, longer support, and cutting-edge features. 

Depending on your nonprofit’s workload, it’s important to weigh the tradeoff between immediate savings and long-term performance.

Advanced network equipment

Nonprofits that need to be connected to the internet and manage multiple devices will benefit from investing in reliable networking hardware. High-performance routers, such as those with advanced security features and higher bandwidth capacity, are crucial for maintaining fast and reliable internet speeds. Switches should be capable of managing multiple devices without congestion, while quality cables ensure stable connections.

Strategically placed access points are equally important to provide full coverage across your office or workspace, especially if your team operates in a large or multi-floor environment. Upgrading to newer network components that offer better range, speed, and security can greatly improve the performance and reliability of your nonprofit’s connectivity.

Data backup and storage solutions

Data is at the heart of every nonprofit, from donor records to volunteer information. In 2025, nonprofits must invest in robust data backup and storage solutions to safeguard these critical assets. For local data backup, external hard drives or network-attached storage devices can provide ample storage space at a reasonable cost. These options offer the ability to manually back up files on a schedule or automatically through cloud services. 

Additionally, cloud-based solutions such as Microsoft OneDrive offer a secure and affordable way to store and access data from anywhere with an internet connection.

Second monitor

A single screen may be sufficient for basic tasks, but in 2025, nonprofits should consider investing in high-quality second monitors to boost productivity and efficiency. Having multiple monitors allows employees to multitask more efficiently, viewing multiple applications or documents at once without constantly switching between tabs. For those working on design, marketing, or media projects, investing in high-resolution monitors can make a big difference in work quality. 

Ergonomic peripherals

Nonprofit employees and volunteers often spend long hours working on computers, so ergonomic peripherals are crucial. Ergonomic mice and keyboards are designed so that repetitive motions and long periods of use do not cause strain or discomfort. Giving employees the option to choose the model that best fits their needs and comfort can improve morale, reduce the risk of injury, and increase productivity.

Moreover, ergonomic chairs are essential for those who spend extended periods sitting at a desk. They provide proper support and alignment of the spine, promoting good posture and reducing the risk of back pain. While investing in these ergonomic peripherals may seem like luxury, comfortable equipment often leads to more efficient work and fewer sick days, making it a wise choice for cost-conscious nonprofits.

Uninterruptible power supply (UPS)

Power outages and surges can be catastrophic for any organization, especially when vital work is being done. With a UPS, you can protect your hardware and data by providing backup power during outages and preventing damage from surges. When a power outage occurs, a UPS will provide immediate backup power, giving your team enough time to save their work and safely shut down all devices. This is especially important for nonprofits that work in disaster-prone areas where electrical disruptions are common.

Sturdy smart tablets

For nonprofits that engage in onsite work or rely on volunteers for field operations, sturdy tablets and kiosks are invaluable. Tablets can be used for collecting donations, managing volunteer sign-ups, or distributing information during events. Durable, drop-resistant tablets that can handle the rigors of mobile use are a must for these environments.At Varsity Tech, we understand the unique technology needs of nonprofits and are here to help you find the perfect solutions to achieve your mission. Whether it’s procuring affordable hardware or setting up a secure network, our team of experts is dedicated to helping your nonprofit thrive in 2025. Contact us now to learn more about our services and how we can support your organization’s technology needs.